Anti-Spam Policy

Last modified: July 29, 2019

The Intelligence Group

We at The Intelligence Group (and our affiliates) are committed to adhering to anti-spam best practices. This Anti-Spam Policy applies to all of our clients who use our Marketing Automation (MA) and/or Email Management System (EMS) owned and/or controlled by The Intelligence Group. If you do not agree with any of the rules and guildlines described in this Anti-Spam Policy, you should not use our MA and/or EMS services.

We periodically update this Anti-Spam Policy. We will post any policy changes on this page and, if the changes are significant, we will provide a more prominent notice by sending you an email notification, or if you subscribe to the Subscription Service, through the Notification app in your The Intelligence Group portal.

While we will notify you of any material changes to this Anti-Spam Policy, we encourage you to review this Anti-Spam Policy periodically.

If you have any questions about this Anti-Spam Policy or our treatment of the information you provide us, please write to us by email at [email protected] or by mail to The Intelligence Group PO Box 250281 Plano, TX 75025, Attn: Anti-Spam.

1) Your subscribers

1.1) Permission is required

When having subscribers subscribe you must ensure that they know you will be sending them emails. You should also let them know how frequently they can expect to receive emails. By having this information up front and easy for your subscribers to understand you can ensure lower bounce, unsubscription, and complaint rates.

1.2) Importing your existing subscribers

You are able to import your existing subscribers without requiring an additional opt-in process by our service. Any subscriber you import should have already opted in to receive your emails. Importing subscribers who have not directly requested emails from you in the past (using your own opt-in process) cannot be imported.

1.3) Paid lists, rented lists, borrowed lists, etc.

We do not allow any form of paid, rented, borrowed, etc. lists. If you did not directly get permission to send emails to a subscriber you cannot use our hosted email marketing service.

1.4) Using subscribers collected offline

You must have direct permission of every subscriber in your list to send them emails. This includes emails that you would obtain offline. If you ask people to subscribe offline (such as on a piece of paper) you must be able to provide documented proof of the subscribers giving you permission to email them. Please note that simply getting someone's business card is not an acceptable opt-in and you cannot import or send to emails that you have obtained from business cards.

2) Your email content you send

2.1) Types of content we do not allow

There are a number of different content types we do not allow with our hosted email marketing service. The list includes (but is not limited to):

  • Pornography
  • Sexually Explicit Emails
  • Illegal Substances or Goods
  • Gambling
  • Dietary supplements
  • Pills or Online Drug Purchases
  • Work At Home, Pyramids
  • Day Trading Tips, Forex, etc.
  • Get Rich Quick Schemes
  • Internet Loans, Pay Day Advances
  • Male enhancement products
  • Escort and dating services

Any content that is in one of the above categories can not be sent using our service. There are absolutely no exceptions allowed. This is to allow us to focus on building our service and maintaining the highest level of deliverability possible.

2.2) Unsubscribe link

You must have an unsubscribe link with every email sent. This is to comply with our terms and email sending laws. We will automatically place an unsubscribe link in your emails to ensure you do not violate email sending laws.

2.3) Sender information (physical address)

You must have a full & legitimate physical address included with every email sent. The address should be the physical address of the individual or company sending the email. You can set the sender address per list by going to (Lists > Edit)

3) Your sending practices and results

3.1) High bounce rate

If you receive a high bounce rate for your campaign(s) that is a sign that you may not have direct permission to send to your subscribers or the process in which you requested/gathered subscribers does not fit our policies or industry standards. Accounts with abnormal bounce rates may be put under review. If you receive an above average bounce rate you would need to look into your process for subscriptions, ensuring your subscribers know what types of emails (and how often) they will receive when subscribing, etc.

3.2) High unsubscription rate

We continually analyze unsubscription rates from your campaigns. Accounts that have an abnormal amount of unsubscribe's may be put under review. If you receive an above average unsubscribe rate you would need to look into your process for subscriptions, ensuring your subscribers know what types of emails (and how often) they will receive when subscribing, etc.

3.3) High complaint rate

We maintain relationships with all the major ISP's to ensure top deliverability. Part of keeping a relationship with ISP's always us to analyze/obtain complaint data (in addition to complaints that are sent to us directly from subscribers) Using this data we can quickly find out if an account has an abnormal complaint rate. Accounts with above average complaint rates are put under review. By maintaining strict standards for complaints we can ensure that all of our legitimate and low complaint users have amazing deliverability.

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